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Subcontractor Contracts & Compliance Coordinator Baton Rouge (Dynamic Group)

Subcontractor Contracts & Compliance Coordinator

Full Time • Baton Rouge (Dynamic Group)
Dynamic Group is a national general contractor with divisions spanning heavy civil construction, building construction, and emergency response. Our civil construction capabilities include grading, drainage, subsurface utilities, pile driving, marine construction, and deep foundation work. Our building division operates at scale. We construct commercial, industrial, and government facilities, and we manage large residential construction programs spanning more than 30,000 homes from Hawaii to Puerto Rico, the U.S. Virgin Islands, and across the Southeast. When disaster strikes, our emergency response teams offer debris removal, site logistics, haul-and-install operations, and base camp construction, and we stay through recovery. With more than two decades of experience, Dynamic is building the future.

About the Job
Before a subcontractor starts work for us, we need signed contracts, insurance, and licenses on file. This job makes sure that happens. You’ll send the contracts, collect and check the paperwork, and tell the project team when a subcontractor is ready to start. You’ll also track expiration dates so nothing runs out while the work is going on. You’ll report to our Compliance Manager and work with our General Counsel, our company attorney, on contracts.

What You’ll Do
• Send subcontractors our standard agreement and the paperwork for each project. Track each one until it’s signed.
• Collect W-9s, contractor licenses, and insurance certificates. Make sure each one is complete and current.
• Compare each insurance certificate to our contract. Check the coverage amounts, the dates, and that our company is named on the policy. Follow up on anything missing or wrong.
• Track expiration dates for licenses and insurance. Ask for renewals before anything runs out.
• If a subcontractor changes our contract, compare their version to ours and list each change for our General Counsel.
• Tell the project team when a subcontractor is cleared to start. Missing paperwork means not cleared. Only our Compliance Manager or General Counsel can approve an exception.
• Check paperwork again when a subcontractor bills us. Tell Accounting and the project manager what’s missing.
• On government-funded jobs, collect payroll reports and extra forms. Check no one is barred from federal work.
• Keep subcontractor files and our tracking system up to date. Send regular status reports.
• Work with project managers, accounting, safety, and the proposal team, so subcontractors get one clear request.

What We’re Looking For
Must have
•      An associate’s or bachelor’s degree, or similar education and work experience.
•      Careful with details and steady with follow-up. You catch a wrong date and keep at it until the paperwork is in.
•      Clear, professional emails and phone calls with subcontractors, insurance agents, and our team.
•      Comfort with Microsoft Office (Word, Excel, Outlook), PDFs, and e-signature programs.
•      Able to manage many documents and deadlines across projects, and to keep confidential information private.
•      Willing to learn insurance and contract basics. You’ll pick up our templates and systems on the job.
•      Able to work at our Baton Rouge office. This job is in person, with no remote work.
Nice to have
•      Experience with contracts, insurance paperwork, construction, or paralegal work, or a paralegal certificate.
•      Experience on government-funded or disaster-recovery jobs (FEMA, HUD, Army Corps of Engineers).
•      Knowledge of Louisiana contractor licensing.
•      Experience with Procore, Quickbase, ComputerEase, SharePoint, or OneDrive.

This job supports our legal and compliance team. It does not give legal advice, and our General Counsel makes all decisions on contract terms. Dynamic is an equal opportunity employer.

Benefits:
  • Medical
  • Dental
  • Vision
  • 401K
  • Paid Time Off
Compensation: $55,000.00 - $65,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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