AR/Billing Clerk
Full Time • Irvine HQ (A)
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Summary
The Accounts Receivable Clerk is responsible for performing a variety of financial and administrative tasks to ensure accurate and timely billing, collection, and reconciliation of customer accounts. This role plays a key role in maintaining healthy cash flow, supporting customer relationships, and ensuring the integrity of financial data within the organization.
Key Responsibilities
- Billing & Invoicing
- Prepare and distribute customer invoices in a timely and accurate manner.
- Verify billing data, pricing, and supporting documentation before invoicing.
- Process credit memos, adjustments, and account corrections as needed.
- Collections & Customer Account Management
- Monitor outstanding customer balances and follow up on past‑due accounts.
- Communicate with customers regarding payments, discrepancies, and account inquiries.
- Maintain detailed records of collection activities and customer communications.
- Payment Processing
- Record customer payments, including checks, ACH, wire transfers, and credit card transactions.
- Apply payments accurately against customer invoices and resolve payment posting issues.
- Reconcile customer accounts and research variances or unapplied payments.
- Reporting & Recordkeeping
- Prepare weekly or monthly AR aging reports for management.
- Assist with month‑end closing processes, including journal entry posting and account reconciliations.
- Maintain organized and up‑to‑date AR files and documentation.
- Compliance & Internal Controls
- Follow established accounting policies and procedures.
- Support audits by providing requested AR documentation.
- Identify opportunities for process improvements in billing and collections workflows.
Education and Experience:
- Bachelor’s degree in accounting or finance.
- 2–3 years of experience in accounts receivable or general accounting.
- NetSuite experience is highly desirable.
Skills & Abilities:
- Strong attention to detail and high level of accuracy.
- Excellent communication and customer service skills.
- Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Excel.
- Ability to manage multiple tasks, meet deadlines, and work independently.
- Knowledge of basic accounting principles and AR best practices.
Compensation: $28.85 - $33.66 per hour
We are Pacific Neuropsychiatric Specialists (PNS) and our experience enables us to offer effective outpatient, individualized, psychiatry care. Our psychiatry team provides psychiatric treatments for children, adolescents, adults, and seniors, from multiple offices located throughout Orange County, we do accept patients from the entire United States as well. Our psychiatrists treat a number of mental health disorders, including anxiety, stress, PTSD, bipolar, schizophrenia, dementia, depression, ADD ADHD, alcohol and chemical dependency, and more. Our Psychiatry practice was founded on the principles of treating patients with care, compassion, and understanding.
Apply here.
