Executive Assistant & Data Management Specialist
Full Time • Nelson Full Time
Institutional Mission:
Nelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings
Position Overview:
To serve as the executive assistant to the Vice President for Enrollment and as a Data Management Specialist to the Admissions Office
Executive Assistant (60%)
- Provide direct administrative support to the Vice President for Enrollment, including calendar management, meeting coordination, travel arrangements, and expense reconciliation
- Prepare correspondence, reports, presentations, agendas, and meeting minutes for internal and external meetings
- Serve as the primary point of contact for internal and external inquiries on behalf of the Vice President
- Maintain enrollment calendar, recurring meetings, birthday celebrations, etc.
- Assist Vice President in supervision of departmental budget
- Maintain confidential records and handle sensitive information with discretion
- Manage all admissions and university email inboxes, physical mail, and voicemail
- Ensure lobby and shared spaces are welcoming and in proper order for visitors
- Assist with student worker supervision and training as it relates to front desk and data management
- Place and track needed supply, promotional, and collateral orders
- Assist with coordination of enrollment initiatives, timelines, and special projects
- Track action items, follow-ups, and deadlines related to enrollment priorities
- Help prepare and organize data, reports, manuals, and documentation related to admissions, recruitment, and enrollment efforts
- Support planning and execution of enrollment-related events
- Support collaboration across enrollment functions (Admissions, Graduate School, Marketing, Financial Aid, etc.)
- Collaborate and assist towards the goal of inventory management
- Assist directors in the research and management of special projects
- Other duties and projects as assigned by the Vice President
Data Management Specialist (40%)
- Process all incoming transcripts and documents for graduate and doctoral applicants
- Create incoming degree plans for graduate and doctoral applicants
- Serve as secondary processing specialist for undergraduate applications, if needed, during peak times of the enrollment cycle
- Assist in the management of admissions data within the Slate CRM through various quality management processes and query execution
- Assist in the ingestion of lead data through data entry, upload dataset, and source formats within the Slate CRM
- Serve as a resident expert of data between the Slate CRM and campus SIS
Qualifications:
- Faith, service, and lifestyle that meets University expectations
- Bachelor’s degree preferred
- 3-5 years of relevant experience, preferably in higher education
- Strong organizational skills with the ability to manage multiple priorities efficiently and effectively
- Excellent written and verbal communication skills
- Comfort working with data, reports, and basic analytics
- Familiarity with enrollment, admissions, or student-facing operations
- High level of discretion and professionalism in handling confidential information
- Proficiency in Microsoft Office. CRM and project management software experience preferred.
- Self-motivated and able to work alone and with a team
- Relational, hospitable, and service-minded
- Flexibility in hours for enrollment events
Application Process: Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at humanresources@nelson.edu. Your resume may be included when submitting the application to the Human Resources Office.
Note:
This position is not exempt from overtime in compliance with the Fair Labor Standards Act. Join us in shaping the future of Nelson University and empowering students to fulfill their potential!
Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor’s, master’s, and doctoral degrees, available on campus and online.
As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform.
Company website: www.nelson.edu