I. Position Summary:
Provides support for the Columbia Metropolitan Convention Center’s Vice President/General Manager and sales staff to coordinate events booked in the facility.
Essential Functions/Responsibilities:
· Responsible for assisting Vice President/General Manager and other Convention Center Departments as needed with the planning and coordination of day to day activities.
· Provide assistance to staff when they are not available. This includes but is not limited to: conducting facility site tours, answering incoming calls, providing answers to general questions asked by the client, issuing proposals and contracts.
· Compiles and maintains adequate supply of sales promotional materials and monitors inventory.
· Provides initial information to new inquiries to direct them to the appropriate sales manager.
· Provides information to Marketing Department on projects and promotions to include social media. Manages photo asset management as directed.
· Attends and participates in weekly department meetings.
· Coordinates all In-House meeting requests by booking in booking software and distributing event information.
· Complete turnover process for all bookings, including creating and maintaining electronic event files and sending out introduction letters.
· Responsible for inputting new events and monitoring events calendar on website to include all changes, updates, deletions, additions, etc. and implementing revisions needed as determined by events, sales, & marketing departments.
· Responsible for maintaining and updating all information for General Service Contractors.
· Updates and distributes multiple building reports.
· Collect and process vendor order forms, maintain and update databases as needed to include but not limited to power orders, internet & data orders, and shipment information.
· Creates event cleaning schedules as needed in collaboration with event manager and Operations Department.
· Assists with travel planning and management for tradeshows and conferences.
· Additional responsibilities as assigned by VP/General Manager.
II. Skills:
· Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving.
· Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
· Organization & Time Management- Prioritizes tasks well and completes responsibilities in a timely manner.
· Customer Service – Display and set standards for high level of customer service.
· Self-Starter – Highly motivate, high energy, & able to work a fast pace.
IV. Education/Qualifications Required:
· Bachelor’s degree required, preferably in Hospitality or Tourism Management, Marketing, Business, Communications, or a related field.
· Professional experience or related internship experience with a minimum of one (1) year.
· Good interpersonal, organizational, and communication skills.
· Must have passion for promoting the attributes of the Columbia region.
DISCLAIMER
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.
Compensación: $18.15 per hour
Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirán consideración por el empleo sin distinción de raza, color, religión, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra característica protegida por la ley.
Columbia Metropolitan Convention Center (MACST)
We want the whole world to know what makes Columbia SC so great. Think of us as the biggest cheerleader for the heart of South Carolina. We educate potential visitors about the region year-round with paid and earned media. We help strengthen the region’s economy by bringing millions of visitors annually. Our unified vision and strong identity stokes our shared sense of possibility and fosters pride among locals.
Midlands Authority for Conventions, Sports & Tourism was organized as the Midlands Regional Convention Center Authority, a South Carolina nonprofit corporation as of July 5, 2001. To better define the overall purpose and mission of the Authority the official name was changed effective September 12, 2003.
The mission of the Midlands Authority for Conventions, Sports & Tourism includes:
- Directing and managing the activities and mission of the Columbia Metropolitan Convention and Visitors Bureau.
- Overseeing the development and operation of the Columbia Metropolitan Convention Center under a long-term management agreement for the benefit of the Governmental Entities: City of Columbia, Lexington County and Richland County.
- Directing and managing the activities and mission of the Columbia Regional Sports Council (also known as Experience Columbia SC Sports).
- Directing and managing the operation of the Columbia Regional Visitors Center.
On August 24, 2001, the Authority became the Supervising Member for the Columbia Metropolitan Convention & Visitors Bureau (also known as Experience Columbia SC) and on May 14, 2002, the Columbia Regional Sports Council became a partner in the regional marketing efforts.
The Midlands Authority for Conventions, Sports & Tourism Board consists of nine members; five representing the City of Columbia, two representing Lexington County and two representing Richland County.
The President and Chief Executive Officer of the Midlands Authority for Conventions, Sports & Tourism will oversee the operation and management of all responsibilities delegated to the Authority by the Board. The current President & CEO is Bill Ellen.
Midlands Authority for Conventions, Sports & Tourism is committed to the principles of equal employment. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation, because of age, race, color, national origin, ancestry, religion, sex, pregnancy, physical or mental disability, genetic information, veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Midlands Authority for Conventions, Sports & Tourism is dedicated to the fulfillment of this policy in regards to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay and other compensation, termination, and all other terms, conditions, and privileges of employment.
Página Web de la Compañía: www.experiencecolumbiasc.com
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