Payroll & HR Coordinator

EXEMPT:                   Yes                             
CLASSIFICATION:    Full-Time                   
REPORTS TO:           Director of People and Culture
DEPARTMENT:        People and Culture         
HIRING RANGE:       $50,000 – $65,000 / ANNUALLY DOQ
SALARY RANGE:      $53,440 - $80,160/ ANNUALLY


Payroll and compliance are the foundation of any high-functioning workplace. We are looking for a Payroll & HR Coordinator who takes pride in precision, understands the importance of timing and trust, and knows that even small details power big results.

How This Role Moves the Needle
This role is the backbone of accuracy, trust, and compliance. You will lead full-cycle payroll, support leave administration, manage personnel action workflows, and handle pay-related records with precision and discretion. You will also support audits, financial record requests (including CORA), and ensure payroll integrates seamlessly with benefits, taxes, and timekeeping systems. Your attention to detail and operational follow-through give the entire People & Culture team the stability it needs to drive bigger initiatives forward.

If you are energized by making complex pay rules make sense and thrive in the balance between technical accuracy and fast-paced execution, this is your lane.

The Town of Frederick is an organization that is Built on What Matters. We seek to attract and retain the best team members to assist us in accomplishing the mission and vision of the Town Residents and Board of Trustees. We’re proud to live our values: Family, Respect, Empowerment, and Dedication (FRED). These aren’t just words. They shape the way we show up every day, with each other and with the community.

What You’ll Actually Do Here
The duties listed herein are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required or assigned.

You’ll own:
• Review and process bi‑weekly payroll for salaried and hourly employees with high levels of accuracy.  This includes calculating regular, overtime, comp time, on-call, retroactive, and special pay.
• Coordinating direct deposit, wage garnishments, and pay adjustments
• Manage payroll tax compliance, including maintaining and reconciling tax records, preparing and filing quarterly and annual returns, and overseeing year-end reporting such as W-2s and 1099s.
• Maintain Personnel Action Forms (PAFs) and ensure changes flow correctly through HRIS and payroll systems.
• Administer leave programs (FMLA, ADA, Paid Family & Medical Leave) with precise tracking and documentation.
• Respond to financial CORA requests accurately and within statutory timelines.
• Create payroll calendars, communications, job aids, and payday previews that help employees and managers feel supported and informed.

You’ll partner on:
• Partner with Finance to reconcile payroll accounts and general ledger entries
• Track time, benefits, and pay data for grant-funded employees to ensure audit readiness, support compliance requirements, and provide accurate financial documentation for current and future grant-funded positions.
• Improving payroll workflows and automations with the People Ops team.
• Auditing benefit deductions and vendor feeds for accuracy.
• Delivering employee education on pay, taxes, and leave benefits.

What You Bring
• 3+ years in full-cycle payroll. You’ve closed runs for hourly and salaried teams and kept error rates near zero.
• Micro-precision mindset. Cents, seconds, and tax codes all line up under your watch.
• Compliance fluent. FLSA, state payroll regs, and leave laws are part of your everyday playbook.
• Spreadsheet strategist. VLOOKUPs, pivot tables, and formulas help you surface insights fast.
• Plain-spoken translator. You can decode a pay stub or a tax deduction so employees can understand it.
• Process-smart activator. You honor every protocol yet spot bottlenecks, rally the right partners, and automate the repeatable.

Credentials for Success
• Associate’s or Bachelor’s in Accounting, HR, or related field, or equivalent experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) a plus but not required.

Where You’ll Work
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
• Primarily on-site in Downtown Frederick, CO to stay close to managers and front-line teams.
          o Future option to work from home one day per week, coordinated with the Director of People & Culture

• Standard office ergonomics: mainly computer-based work with standard sitting or standing. Should any physical task arise, team support and reasonable accommodations are available.

Where We Invest in You:
• 401(k) with up to 10 % match (yes, really)
• Health, dental, and vision coverage with roughly 90% of premiums paid and near-zero deductibles
• Town-paid life and long-term disability insurance at no cost to you
• Optional life insurance you can dial up as your milestones change
• Paid Family and Medical Leave backed by Town funding so you can focus on what matters
• Generous vacation and sick time (accrue up to 30 days of vacation and 10 days of sick time in year one)
• 12 paid holidays year
• Up to $3,000 annual learning budget for courses, conferences, and certifications
• 24 / 7 Employee Assistance Program with confidential counseling plus legal and financial resources
• Free self or family membership at Carbon Valley Recreation Center (pool, gym, classes, and more!)

ADAAA Accommodations
The Town of Frederick is committed to the full inclusion of all qualified individuals. As part of this commitment, we will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lori Trejo at LTrejo@FrederickCO.gov or by phone at 720-382-5583.

The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices.  The Town of Frederick Administration Building is located at 401 Locust Street, Frederick, CO  80530.