Position Overview

Vox Church is seeking a proactive, detail-oriented Creative Department Administrative Assistant to support our vibrant and growing Creative Department. This role is essential to the department’s success, providing communications, organizational, and project management support that enables us to share the message of Vox Church effectively. The ideal candidate is organized, adaptable, and aligned with the mission of Vox Church, supporting our team’s creativity and communication initiatives across multiple channels.

Key Responsibilities

Administrative & Scheduling Support: Assist the Creative Director and creative team with scheduling, meetings, and documentation, helping to streamline team processes.
Project & Communication Coordination: Work with the Communications Director to oversee project timelines, task management, and team communications to ensure efficient project completion, collaborating with departments as needed.
Copywriting & Proofreading: Support copywriting for church-wide communications, social media, and marketing materials, with a focus on brand voice consistency, clarity, and engagement.
Social Media Content Scheduling: Coordinate and schedule social media content across platforms, supporting the communications team to ensure timely and impactful messaging.
Mass Order & Product Management: Manage product orders, including coordinating with vendors for mass orders, tracking delivery, and organizing distribution to meet campaign and ministry needs.
Meeting & Event Coordination: Manage logistics for recurring team meetings and church-wide events, coordinating schedules and communications to ensure smooth execution.
Data & File Management: Maintain organized records, digital assets, and key data across platforms, ensuring ease of access and consistency within the creative team.
Budget Tracking & Expense Reporting: Handle expense management for the department, including tracking receipts, reporting, and supporting budgeting efforts.
VoxMusic & Worship Administrative Support: Aid with VoxMusic tasks, including maintaining song rotation, roster updates, onboarding, and coordination with worship teams.
Systems & Tools Management: Utilize tools like Planning Center, Rock RMS, and Expensify to support team operations, data management, and event logistics, streamlining processes and improving efficiency.

Qualifications

Experience: Prior experience in an administrative, communications, or support role, ideally in a church, nonprofit, or creative setting.
Strong Communication Skills: Exceptional communication, multitasking, and organizational skills, with a keen eye for detail.
Copywriting & Social Media Proficiency: Experience in content creation and proofreading, with an understanding of social media scheduling and engagement.
Tech-Savvy: Proficiency in Google Suite, Microsoft Office, and project management tools (e.g., Asana, Trello); knowledge of systems like Rock RMS and Planning Center is an advantage.
Team Player & Collaborative Spirit: Able to work well in a fast-paced, team-oriented environment, showing a positive and professional attitude.
Adaptable & Mission-Driven: Aligned with Vox Church’s mission and values, with a passion for supporting our creative and worship goals.
Commitment to Excellence: Proactive approach to improving systems and processes, maintaining high standards in all work.

Benefits & Opportunities

This role offers the opportunity to contribute to the growth of Vox Church, be part of a mission-driven, supportive team, and help shape meaningful creative and communication projects for a spiritually impactful organization.

To Apply: Please submit your resume and a cover letter explaining why you’re excited about joining the Vox Church Creative Department and how you can contribute to our mission.

Compensation: $10.00 - $1,000,000,000.00 per hour

Vox Church

Vox Church is one church in 11 locations across the North East. Planted in 2011, our mission is to see New England go from the least churched region in the United States to the most spiritually vibrant place on earth.